You can use this text to inform your council of your wish to permanently opt-out of the Edited Electoral Roll.
Notice under Section 11 of the Data Protection Act 1998 not to use my personal information for direct marketing / share my personal details with third parties
I, [ full name ] of [ full address ] require that you as Electoral Registration Officer for [ council area ] cease or do not begin processing for the purpose of direct marketing personal data which I supply to you in respect of the Register of Electors with effect from the date of this request. In doing so and until I notify you in writing to the contrary, I particularly request that my name be withheld from the current and future versions of the Edited Register of Electors and that this choice be specifically marked on any annual registration forms sent to me in the future.
Our report on the DNA Database highlighted how the database has continued to grow in recent years, and that despite the passage of the Protection of Freedoms Act innocent people still have no timetable for when their DNA will be removed from the database.
We’re delighted to support GeneWatch’s ‘Reclaim your DNA’ campaign,which aims to bring about the swift removal of innocent people from the DNA database and the associated systems.
There are two ways to get involved. Firstly, write to your MP and ask them to write to the Home Secretary on your behalf.(You can find who your MP is here) We have drafted a letter to your MP for you to use that you can download here.
The three key questions you should ask are:
- When will your DNA and fingerprint records be removed from police databases;
- When will your DNA sample will be destroyed;
- When will new police guidance be issued requiring the removal of your record of arrest from the Police National Computer (PNC)
You should also write to the Chief Constable of the police force who took your sample. (We’ve produced a template letter here.) If you don’t know who the relevant Chief Constable is you can find the individual police force websites here.
Children and young people, or their parents, who were given a conviction, reprimand or final warning for a single minor offence more than three years ago can also ask these questions.
Note: the new law does not require the removal of records from adults who have accepted a caution from the police, and people arrested for serious offences can have their records retained for three years in the first instance, or a further two if there is approval by a Magistrate’s court. However you will be entitled to be notified that an application for retention has been made.
Unsolicited Phone Calls:
Register for the free service provided by the Telephone Preference Service (TPS), the official central opt out register where you can record your preference to not receive unsolicited sales or marketing calls. TPS note that it is a legal requirement that all organisations (including charities, voluntary organisations and political parties) do not make calls to numbers registered on the TPS database unless they have your consent to do so. To register with TPS click here.
Unsolicited Text Messages:
There has recently been an increase in unsolicited text messages relating to accident claims, debts or missold PPI. The companies sending these messages are seeking to solicit leads which are then sold on to management firms. The TPS advise that if you receive these text messages then it is best to ignore them. If you feel that the text messages are becoming a nusance then you can report the messages to your network operator who may be able to prevent further spam from the originating number. You can either contact your network operator’s customer services or use one of the reporting numbers:
- Orange, O2, T-Mobile and Three: Forward the text to 7726
- Vodafone: Forward the text to VSPAM (87726)
However, numbers often change and so the network cannot guarantee stopping all unsolicited messages.
If you do not believe that you have opted-in to the number of that there is a breach of your data protection then you can also report it to the ICO (follow guidelines below)
Complaints to the ICO:
A second option is to contact the ICO. If a company that has contacted you fails to provide details of who they are then the communication is unlawful and the ICO can help. The ICO website advises the following action to be taken if you are concerned:
1) Contact the organisation in question explaining your concerns and allow them some time to address the problem. You can call the ICO helpline on 0303 123 1113 for more advise on what can be done to resolve the matter.
2) If the problem remains unresolved the ICO may be able to help. If necessary, they will investigate the problem further and they can provide help and guidance to the organisation if they believe that the law has been broken. You will need to be able to provide evidence to support your complaint otherwise the ICO will be unable to consider it.
Sometimes it can be quite confusing to figure out what information organisations hold about you. We receive lots of enquiries about how people go about doing this so to launch a new section of the website – Take Action – here’s an introduction to do just that.
Under the Data Protection Act you are entitled to make a ‘Subject Access Request’ to the ‘Data Controller’, which allows you to receive all the information that is held about you by the organisation. We have recently had a series of queries about how to go about making this kind of request, and so we have put together a template letter than can be amended to suit your personal request. We have also included some helpful tips to guide you through the process.
You can download the letter here.
Sometimes you’ll have to pay a fee for the data, and you’ll also have to go through a process to confirm you are indeed the person making the claim.
Legally you’re entitled to a response within 40 days as long as the necessary fee has been paid. If they do not hold data about you, the organisation is legally required to tell you.
You can also see more information on the Information Commissioner’s website here.